1. Overview
SUMMEDUPMATHS LIMITED (“Summed Up Maths”, “SUM”, “we”, “us” and “our”) respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains how we collect, use, store and share personal information when you use the Summed Up Maths website, mobile application, learning platform, live classes, recordings, educational resources, community features and related services.
Please read this Privacy Policy carefully. By using SUM, you acknowledge the practices described in this policy.
We may update this Privacy Policy from time to time. The latest version will be made available through our website or application.
2. Information We Collect
We may collect information directly from you, automatically when you use our services, and through service providers used to operate the SUM platform.
Information you provide to us
This may include:
Name
Email address
Phone number
Login and account information
Student year group or programme
Account preferences
Support requests
Messages and communications
Community posts, comments or responses
Feedback and survey responses
Where a parent or guardian creates or manages an account on behalf of a student, we may also collect:
Parent or guardian name
Email address
Phone number
Relationship to the student where relevant
Learning information
We may collect information relating to use of our educational services, including:
Courses or groups joined
Lessons accessed
Recordings viewed
Worksheets and resources accessed
Quiz or assessment activity
Course progress
Attendance information
Responses submitted through learning activities
Technical information
When you access our website or application, certain information may be collected automatically, including:
Device type
Operating system
Browser type
IP address
App usage information
Login activity
Diagnostic information
Crash and performance information
The exact information collected depends on the technologies used to provide the SUM platform.
3. How We Use Your Information
We may use personal information to:
Create and manage user accounts
Provide access to classes, courses and educational resources
Deliver live classes and recordings
Track access to learning materials
Provide customer support
Respond to enquiries
Send service-related communications
Notify users about classes, recordings, resources and announcements
Operate community features
Improve our educational content and platform
Analyse how users interact with SUM
Maintain the security and reliability of our services
Prevent fraud, misuse or unauthorised access
Comply with applicable legal and regulatory requirements
Send marketing communications where permitted by law
4. Legal Basis for Processing
Where the GDPR applies, we process personal information only where we have an appropriate legal basis.
Depending on the circumstances, this may include:
Contract
We may process personal information where necessary to provide services that have been requested by you or by a parent or guardian acting on your behalf.
Legal Obligation
We may process information where necessary to comply with applicable laws or regulatory requirements.
Legitimate Interests
We may process information where necessary for our legitimate interests, provided those interests are not overridden by your rights.
These interests may include:
Maintaining platform security
Preventing misuse
Improving our services
Providing customer support
Understanding how SUM is used
Consent
In some circumstances we may ask for your consent before processing information.
Where processing is based on consent, you may withdraw that consent at any time.
5. Children and Young People
SUM provides educational services primarily to secondary school students and recognises that many users may be children.
Where consent is relied upon as the legal basis for providing an online service directly to a child, applicable Irish data protection requirements will be followed.
Where required, parental or guardian involvement or consent may be requested.
Not every processing activity involving a child relies on consent. Personal information may be processed on another lawful basis where appropriate.
We aim to process children's personal information in a way that takes account of their age, privacy and best interests.
6. Live Classes and Recordings
SUM classes may be recorded and made available to authorised students.
Recordings may contain information voluntarily provided during a class, including:
Display names
Audio contributions
Chat messages
Questions
Responses
Students should avoid sharing unnecessary personal information during live sessions.
Where practical, SUM will configure classes to minimise unnecessary exposure of student information.
Recordings are used primarily to provide educational content to users with access to the relevant programme.
7. Community Features
SUM may provide community areas, chats, comments or discussion features.
Information posted in these areas may be visible to other authorised members of the relevant group.
Users should not share sensitive or unnecessary personal information in community areas.
SUM may moderate community content where appropriate to maintain a safe educational environment.
8. Notifications and Communications
The SUM mobile application may send notifications relating to:
Upcoming classes
New recordings
Course updates
Resources
Announcements
Account activity
Users can normally manage push notification permissions through their device settings.
We may also send service-related emails or communications required to operate your account.
Marketing communications will only be sent where permitted by applicable law.
9. How We Share Information
We may use trusted third-party service providers to operate SUM.
These providers may assist with:
Learning platform technology
Mobile application technology
Website hosting
Cloud storage
Video conferencing
Email and communications
Analytics
Customer support
Authentication
Security
These service providers may process personal information on our behalf where necessary to provide their services.
We expect providers handling personal information on our behalf to use appropriate privacy and security safeguards.
We may also disclose information:
Where required by law
To protect the security of our services
To protect the rights or safety of SUM or its users
With your consent
As part of a legitimate corporate restructuring or transfer where permitted by law
SUM does not sell your personal information.
10. International Transfers
Some technology providers used by SUM may process or store information outside Ireland or the European Economic Area.
Where personal information is transferred internationally, we will seek to ensure that appropriate safeguards are used in accordance with applicable data protection law.
These may include recognised adequacy decisions, Standard Contractual Clauses or other lawful transfer mechanisms.
11. Data Retention
We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy or where retention is required by law.
The appropriate retention period may depend on:
The type of information
The reason it was collected
How long an account remains active
Security requirements
Support requirements
Applicable legal obligations
Where information is no longer required, we will delete or anonymise it where appropriate.
12. Security
We take reasonable technical and organisational measures designed to protect personal information against:
Unauthorised access
Loss
Misuse
Alteration
Disclosure
Destruction
However, no internet-based service or electronic transmission can be guaranteed to be completely secure.
Users are responsible for keeping their passwords and account credentials secure.
13. Your Data Protection Rights
Depending on applicable law, you may have the right to:
Access personal information we hold about you
Request correction of inaccurate information
Request deletion of your information
Request restriction of processing
Object to certain processing
Request portability of certain information
Withdraw consent where consent is the legal basis
Lodge a complaint with a data protection authority
To exercise your rights, contact:
We may need to verify your identity before fulfilling certain requests.
14. Account Deletion
Users may request deletion of their SUM account through functionality available in the application where provided, or by contacting:
Deleting an account may result in loss of access to:
Courses
Recordings
Community content
Course progress
Account history
We may retain limited information where required by applicable law or where reasonably necessary for security, fraud prevention or regulatory purposes.
15. Cookies and Analytics
Our website and platform may use cookies and similar technologies to:
Keep users signed in
Remember preferences
Maintain security
Analyse platform performance
Understand how users interact with SUM
Where required by law, consent will be requested before non-essential cookies or similar technologies are used.
We may also use analytics tools to understand:
Pages or screens viewed
Features used
Session activity
Device information
Technical performance
This information helps us maintain and improve our services.
16. Links to Other Services
The SUM website, application or educational resources may contain links to third-party websites or services.
We are not responsible for the privacy practices of independent third parties.
Users should review the privacy policies of those services where appropriate.
17. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to:
Our services
Technology
Service providers
Legal or regulatory requirements
The latest version will be made available through our website or application.
18. Complaints
If you have concerns about how SUM handles your personal information, please contact us first at:
You may also have the right to make a complaint to the Irish Data Protection Commission.
19. Contact Us
For privacy questions, data protection requests or account deletion requests:
SUMMEDUPMATHS LIMITED
Email: [email protected]
Summed Up Maths
[email protected]
© 2026 SummedUpMaths Limited